Job Description

Job Description

Location: Lexington, MA

Duration: 3 years Contract on W2 (Possible Extension)

DUTIES AND RESPONSIBILITIES:

• Provides administrative support to ensure efficient operation of the office.
• Supports managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.
• The ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Answers and directs phone calls. Organizes and schedules meetings and appointments.
• Maintains contact lists. Produces and distributes correspondence memos, letters, faxes and forms.
• Assists in the preparation of regularly scheduled reports.
• Develops and maintains a filing system. Books travel arrangements.
• Submits and reconciles expense reports. Provides general support to visitors.
• Provides information by answering questions and requests.
• Takes dictation. Research and creates presentations.
• Generate reports. Handles multiple projects. Prepares and monitors invoices.
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities.
• Ensure operation of equipment by completing pr eventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

KNOWLEDGE, REQUIRED SKILLS, COMPETENCIES AND EXPERIENCE:

• High school diploma, GED or equivalent is required, post high school education preferred
• A minimum of 5 years of progressively responsible administrative experience
• Must possess strong administrative skills; self-confidence, attention to detail, mature judgment, cooperative and a responsible attitude, and a conscientious and organized approach to work in a changing environment along with the ability to work effectively in a team environment and possess great flexibility.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required, familiarity with SAP is preferred.
• Handle sensitive information in a confidential manner
• Provide polite and professional communication
• Must possess effective listening and problem-solving skills, attention to detail, be well-organized and able to prioritize multiple complex tasks.
• Candidate can expect to work onsite 5 days/wk.

NICE TO HAVE:

• Experience with SAP/SRM and electronic document management systems is preferred.

Job Tags

Similar Jobs