Job Description

Job Description

Job Description

PROGRAM COMPONENT: Administrative

Serving under the general supervision of the Chief Operating Officer, this position is responsible for professional accounting and financial management activities. The duties of this position include:

• Manage the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable, payroll, fixed asset management, fleet management and account reconciliations. Maintain complete and accurate records for all financial activity.
• Collaborate with third-party consultant to prepare and review monthly financial statements and adjacent reporting for Chief Operating Officer, in accordance with GAAP, including variance reporting, analysis and forecasting.
• Ensure compliance with policies and procedures. Ensure statutory requirements are met.
• Complete month-end and year-end closings in a timely and accurate manner, including accrual, prepaid, asset and depreciation entries.
• Serve as the agency’s purchasing agent, placing bimonthly orders as requested.
• Serve as primary point of contact for the annual financial audit; liaise with the Board's Audit Committee and external auditors as necessary.
• Provide support for program and quality audits.
• Manage cash flow and prepare monthly cash flow forecasts.
• Ensure all records are stored securely electronically in compliance with state and federal standards.
• Support the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of.
• Own vendor relationships and serve as point of contact for Program and House Managers for utilities and other residential concerns.

Accounts Receivable

• Prepare and send monthly invoices. Respond to inquiries.
• Report open accounts receivable to Chief Operating Officer monthly.
• Collaborate with billing and program staff in support of service billing processes.
• Submit remote bank deposits weekly or as needed.
• Submit lost revenue claims in a timely manner, as needed.

Accounts Payable

• Ensure payables are submitted in a timely and accurate manner.
• Maintain record of passthrough expenses to be invoiced monthly.
• Maintain record of vehicle-related expenses.
• Report outstanding checks to Chief Operating Officer monthly.
• Prepare checks for signature as needed.

Payroll

• Collaborate with HR Manager to ensure payroll process runs smoothly.
• Manage integration between payroll and accounting platforms. Troubleshoot issues, as needed.
• Ensure annual W-2s and 1099s are issued timely and accurately.

Budget preparation

• Support Chief Operating Officer in budget and forecast preparation; enter budget into accounting system.
• Prepare monthly reconciliation reports for Chief Operating Officer with analysis and forecasting.
• Provide requested information to Program Managers in support of funding applications.

Operations support

• Collaborate with Human Resources Manager on the payroll process.
• Assist Human Resources Manager with legislative compliance including employment standards, occupation health and safety, human rights, etc.
• Manage Vehicle Maintenance plan and implementation

Qualifications

Education

• Bachelor’s degree in Accounting, Finance, Business Management/Administration, or related field
• College course work in accounting a must

Knowledge, skills and abilities

• Demonstrated expertise and experience implementing and maintaining accounting and compliance standards.
• Demonstrated experience with detailed recordkeeping, including reconciliations.
• Demonstrated ability to review and analyze financial information and report findings.
• Excellent keyboarding skills. 10-key a plus.
• Experience and ease with paperless recordkeeping.
• Demonstrated ability to work with accuracy, timeliness and discretion.
• Strong organization, prioritization and time management skills.
• Ability to collaborate and communicate effectively with stakeholders of all levels.
• Ability to work independently and maintain confidentiality.
• Knowledge of federal and state legislation affecting charities.
• Must possess and maintain a valid Tennessee driver’s license.

Expertise in the use of electronic platforms:

• QuickBooks Online
• Paylocity
• Banking
• Payment methods including, ACH, wire transfers, consumer cards and checks
• Payment platforms including PayPal and Stripe
• Microsoft applications, especially Excel and Teams
• Therap

Experience

• 3 to 5 years of progressive financial responsibility
• Experience in nonprofit finance preferred
• Experience with Tennessee Department of Disability and Aging and/or TennCare a plus

* This position requires sitting at a desk for long periods of time, reviewing electronic and paper documents, accurate computations and the ability to move and lift 25 pounds

Job Tags

Similar Jobs