Job Description

Job Description

Job Description

Salary: $17.00 - $21.00 an hour

Job Summary:

The Human Resources Administrative Assistant provides essential administrative and operational support to the Human Resources department in an administrative capacity. This role supports key HR functions including employee recordkeeping, training administration, internal reporting, and compliance recordkeeping. The Human Resources Administrative Assistant helps maintain HRIS data integrity, supports investigations and onboarding, and ensures a timely response to official requests such as subpoenas and verifications. This position requires attention to detail, confidentiality, and a strong understanding of HR practices and procedures.

The ideal candidate has a background in Human Resources or a related field and at least 2 years of administrative support experience. The candidate must possess strong organizational and administrative skills, excellent communication, and a working knowledge of employment laws, benefits administration, and file compliance. Bilingual skills in English required and Spanish highly preferred.

Job Description:

• Maintain and update employee records and personnel files in compliance with legal and company standards.
• Manage Workers Compensation files and assist in internal reporting related to WC.
• Respond to subpoenas, verifications of employment (VOE), EDD, and SDI requests.
• Coordinate and track employee training; maintain training records and calendars, and reporting.
• Sort and distribute incoming HR mail; scan and electronically archive documents.
• Create and maintain compliance binders and ensure documentation is current.
• Support the upkeep and organization of HR files in both physical and digital formats.
• Assist with presentation creation and support for HR meetings and training.
• Interface with external printing vendors for HR-related materials.
• Support recruiting efforts by coordinating interviews and communication with candidates.
• Assist with internal investigations by gathering documentation and maintaining records.
• Maintain working knowledge of Collective Bargaining Agreements (CBAs) and employee handbooks.
• Provide administrative support during benefits enrollment periods and assist employees with benefit-related questions.
• Update and manage standard HR forms such as W-2s, I-9s, and FMLA documentation.
• Assist in onboarding tasks, including document collection and data entry in HRIS.
• Support communication efforts including email notices, bulletin board updates, and internal memos.
• Perform other duties and administrative tasks as assigned.
  

This job description is not intended to be all-inclusive, and employees will also perform other duties as assigned by management as required.

Requirements:

Education:

• An associate's degree in business administration or a related field is preferred

Skills:

• Minimum of 2 years of administrative experience in an HR environment
• Bilingual in English and Spanish preferred (ability to read, write, and communicate in both languages)
• Strong attention to detail, organization, and follow-through
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems
• Knowledge of employment-related laws and HR best practices
• Ability to manage confidential information with professionalism
• Excellent communication and interpersonal skills
• Strong time management and ability to multitask across priorities

Schedule:

• Monday - Friday
• 8:00 am - 4:30 pm

Hardware/Software:

• Microsoft Products, UKG, Numerous training apps

American Textile Maintenance Company reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.

Company Description

We are the leader in medical uniform and medical linen service in Southern California – family owned and operated since 1932.

The healthcare industry in Southern California knows us by name and reputation. We are synonymous with the rental, cleaning and delivery of garments and linens (also known as “textile services”). As a division of American Textile Maintenance Company, a family-owned and managed medical linen service business, we are dedicated to the garment and linen needs of healthcare services.

Our reputation is driven by the Medico Difference – our commitment to customer satisfaction. This commitment reflects understanding healthcare linen needs so that you have full confidence in the lab coats, scrubs, patient wear, sheets, towels and blankets that you bring into your office or facility.

Company Description

We are the leader in medical uniform and medical linen service in Southern California – family owned and operated since 1932.\r\n\r\nThe healthcare industry in Southern California knows us by name and reputation. We are synonymous with the rental, cleaning and delivery of garments and linens (also known as “textile services”). As a division of American Textile Maintenance Company, a family-owned and managed medical linen service business, we are dedicated to the garment and linen needs of healthcare services.\r\n\r\nOur reputation is driven by the Medico Difference – our commitment to customer satisfaction. This commitment reflects understanding healthcare linen needs so that you have full confidence in the lab coats, scrubs, patient wear, sheets, towels and blankets that you bring into your office or facility.

Job Tags

Contract work, Work at office, Monday to Friday,

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