Job Description

Status: Full-time/Exempt

Location: Both occasionally onsite (Chicagoland area) and remote

Job-Level: Intermediate

Reports to: Director of Operations

We are looking for a Procurement and Purchasing Assistant to source and order ingredients, packaging and supplies based on our company's growing needs. In this role, you will contact vendors to acquire quotes for goods, process purchase orders, and ensure we maintain a fully stocked inventory. You will also be responsible for inputting all the items ordered into our inventory management system. We prefer candidates who have at least one year of purchasing, procurement, or administrative experience in the CPG field.

As a Procurement and Purchasing Assistant, you will play a vital role in supporting our company. Your attention to detail, strong organizational skills, and ability to effectively communicate will contribute to the efficiency and success of our operations.

Responsibilities include, but are not limited to:

• Assisting with the identification and sourcing of potential suppliers, including conducting market research and supplier evaluations.
• Analyzing and comparing supplier quotations, negotiating prices, and ensuring the best value for money.
• Monitoring stock levels and identifying purchasing needs 
• Preparing purchase orders and ensuring accuracy in all documentation.
• Placing prepared purchase orders with direct managers approval
• Coordinating with suppliers to track and update delivery schedules, ensuring timely and accurate delivery of goods and u pdating the team regarding any delays or problems.
• Collaborating with internal teams, such as the warehouse and finance departments, to coordinate the receipt and payment of goods.
• Maintaining and updating the purchasing database and records, ensuring accurate and up-to-date information.
• Identifying opportunities for cost savings and process improvements, and providing recommendations to management.
• Assisting in resolving any supplier-related issues or discrepancies, such as quality control or invoice discrepancies.
• Supporting the implementation and maintenance of procurement policies and procedures.
• Assisting with inventory management and conducting periodic stock audits.
• Researching new products and staying up to date on industry and market trends.

Required Skills and Qualifications:

• 1+ Years of experience in purchasing, procurement, or an administrative role; CPG field preferred
• High school diploma or equivalent; Bachelor's degree in business administration or a related field is preferred.
• Effective communication skills, both written and verbal, as you will be interacting with suppliers, vendors, and internal teams. 
• Basic math skills for calculations related to pricing, quantities, and inventory
• Must be highly organized to manage purchase orders, inventory, and records with a strong attention to detail and accuracy in data entry and documentation.
• Excellent organizational and time management skills, with the ability to prioritize tasks, multitask between different projects simultaneously and meet deadlines.
• Strong analytical thinking and problem solving skills with the ability to work well and adapt under pressure and in a fast-paced environment.
• Proven ability to negotiate and build strong relationships with suppliers.
• Knowledge of procurement best practices and a solid understanding of the purchasing process.
• Ability to maintain accurate records of purchases, inventory, and vendor information
• Strong reporting and presentation skills 
• Proficiency in using purchasing software and systems.
• Proficiency in Google suite and particularly sheets, for data analysis and reporting.
• Team-player mentality and ability to collaborate effectively with cross-functional teams.
• The ability to analyze data, identify trends, and make informed decisions
• Familiarity with supply chain procedures

About JiMMYBAR!: We aren’t your average family business – we are a powerhouse with a kick butt female co-founder – leading the charge in creating “bars with benefits”. Family founded in 2013, we are scrappy, disciplined, with total entrepreneurial focus. We are a leader in functional snacking – offering great tasting protein bars and high protein snacks.

Salary: Compensatory to Experience

Comprehensive benefits to include medical and dental plans, stock options, and paid vacation.

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