Job Description

Job Title

Sr Administrative Associate

Functional Title

Executive Assistant

Contract position State Location

Los Angeles - Los Angeles Air Force Base, CA US (Primary)

Education

Master's Degree

Job Type

Full-time

Job Description

Quantech is seeking a dedicated and detail-oriented Executive Administrative & Personnel Management Specialist to support the Space Systems Command (SSC)/SZ-BC. This organization is at the forefront of developing and sustaining highly classified Space Domain Awareness (SDA), Defensive and Offensive Space Control (DSC/OSC) capabilities, and space test range assets vital to national security. You will be instrumental in ensuring the efficient execution of routine business operations and providing comprehensive support in executive administration, office management, personnel management, and human resources functions.

This dynamic environment requires a professional with a strong understanding of ground, near-space, space, and related operating systems.

Additional Responsibilities:

As the Executive Administrative & Personnel Management Specialist, your responsibilities will encompass:

• Providing comprehensive executive-level administrative support, including managing executive schedules, planning government travel (via DTS), coordinating staff activities, arranging meetings and events, handling information requests, managing mail distribution, and other clerical functions.
• Assisting and advising the Government in analyzing, interpreting, monitoring, disseminating, and resolving internal and external inquiries and Task Management Tool (TMT) tasks to meet deadlines. This includes reviewing performance reports, ensuring document compliance, facilitating interfaces with acquisition organizations, and monitoring front office tasks.
• Developing, documenting, modifying, transitioning, and maintaining standard functional databases to support organizational mission requirements, including the potential transition of existing software and databases.
• Assisting with managing Government civilian record keeping, serving as the primary point of contact for civilian human resource management functions, and providing guidance on relevant procedures, rules, and regulations. This includes assisting with identifying vacancies, creating justifications, completing personnel actions, coordinating security waivers, and managing manpower requests.
• Supporting the administration of meetings and reviews (scheduling, security, execution), including distributing objectives, capturing action items, recording detailed minutes, and ensuring timely dissemination.
• Assisting with the submission and processing of military and civilian awards and decorations, monitoring timelines, ordering plaques, updating recognition boards, assisting with All Calls, preparing award packages, ensuring regulatory compliance, and tracking the process through presentation.
• Developing and maintaining schedules utilizing standard Microsoft Suite applications (e.g., Microsoft Project).
• Providing multimedia and editing support for audiovisual presentations and deliveries.
• Researching, drafting, and editing articles, speeches, and testimony on organizational missions, operations, and initiatives, ensuring accuracy, appropriate tone, and consistency of messaging across internal and external audiences.

Job Requirements

Minimum Education & Certification(s): BA/BS Required

Minimum Yrs. Experience and/or Expertise : 10+ years of Specific and demonstrable experience working with United States Space Force programs and organizations. Demonstrated experience working with Microsoft Office Suite and the Defense Travel System (DTS).

Clearance: Active TS (SCI Eligible)

Location: El Segundo, CA

Salary information below is a general guide only. Salaries are commensurate with experience and qualifications, as well as business and market considerations.

Salary Range: $125,000 - $165,000

WORK, PHYSICAL AND MENTAL REQUIREMENTS *

Please see standard Work, Physical and Mental Requirements for all Quantech roles.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
Physical Demands This is largely a sedentary role mostly sitting; however, some filing maybe required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.
Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

We hire military.


Security clearance required

TSSCI

Travel

N/A

Job Tags

Full time, Contract work, Work at office,

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