Job Description

About the Company:

Established in 1851, The Pacific Club is a historical social club located outside of the Honolulu business district. We are known for our warmth of Aloha and excellence in hospitality whether hosting our members, their family, and guests at one of our three dining venues, serving a catered event, or coordinating a family activity or athletic tournament. Using locally sourced products whenever available, we pride ourselves on offering our members an exceptional dining experience paired with a wide selection of handcrafted cocktails and beers, and an award-winning wine cellar.

HR Coordinator Overview:

The Pacific Club is looking to employ an enthusiastic and driven Human Resources (HR) Coordinator to assist the Human Resources Manager by supporting all HR functions, policies, processes, and communications. The HR Coordinator’s primary responsibilities include coordinating Talent Acquisition, Employee Engagement, and HR Administration.

The HR Coordinator will keep abreast of the latest developments in employment law to determine how company HR policies might potentially be affected. The HR Coordinator is detail-oriented and able to demonstrate excellent administrative and organizational skills. This position reports to the Human Resources Manager.

HR Coordinator Responsibilities:

Talent Acquisition:

• Update job requirements and job descriptions for all positions based on hiring manager needs and ensure job duties support the job requirements.
• Support recruitment by managing job advertisements on job boards, social media platforms, and by organizing TPC participation in job fairs.
• Screen resumes and application forms to identify potential employees to fill job vacancies based on knowledge of EEO laws.
• Support hiring managers by coordinating and scheduling interviews with shortlisted candidates.
• Create and/or send email templates to candidates for employment offers and rejection emails/ letters.
• Create and maintain employee personnel files for new hires and terminated employees, and add new employee hires into ADP.
• Organize onboarding, new employee starts, coordinate new hire orientations, and coordinate distribution of lockers and employee vehicle decals.
• Manage PAF log with information on employee eligibility for benefits, bonuses, and performance evaluations.

Employee Engagement:

• Coordinate and organize Employee Engagement activities and events (such as Benefits Fair, employee socials, trainings, and process employee comments and employee referrals.
• Develop and coordinate employee recognition and reward activities such as employee of the month program, monthly employee birthday celebrations, and work anniversaries.
• With HR Manager, coordinate employee satisfaction surveys and give actionable insights to improve employee experience.
• Promote employee engagement activities through all platforms (e.g., employee bulletin boards, display commercials/ads, emails, etc).
• Assist in ad-hoc HR projects, like collection of employee feedback, marketing and set-up for employee on-site trainings, educational sessions.
• Support Employee Experience Committee in coordinating the annual Employee Holiday Party.
• Support HR Manager in organizing the Employee Experience Committee.

HR Administration:

• Write and update Standard Operating Procedures (SOP)s for each HR function.
• Develop and incorporate continual process improvements for HR policies and procedures.
• Organize and support compliance and learning and development seminars based on each department’s needs.
• Support benefit enrollments and file employee and benefit documents.
• Maintain and file employee forms and records for all employees.
• Coordinate Employee Benefit Fair.
• Update and maintain annual HR Calendar.
• Working with the HR Manager, respond to internal and external HR related inquiries or requests and provide assistance to employees.
• Reinforce the company policies, rules, and procedures to ensure employees’ safety.

HR Coordinator Requirements:

• BS/BA in Business Administration or relevant field; additional education in Human Resource Management a plus.
• At least one year experience as a practitioner in ADP.
• At least one year of experience involved in administrative tasks such as onboarding, recruitment, and employee database management.
• Working knowledge of U.S. labor laws.
• In-depth understanding of sourcing tools like resume databases and online/offline communities and experience with social media recruiting .
• Proficiency in all Microsoft Office applications.
• Proficiency in Canva (preferred).
• Strong individual accountability with ability to work as part of a team.
• Strong analytical and critical thinking skills.
• Ability to manage data and employee documents with confidentiality.
• Detail-oriented with strong organizational and time management skills.
• Effective communication skills.

Pay Rate : $25/hr. (Non-Exempt position)

We offer excellent employee benefits for full-time and part-time positions:

• 100% health/dental/vision insurance premium coverage for employees, and 70% of the premium for dependents covered by the Club.
• Free Parking.
• Free Employee Meal Daily.
• Christmas and Anniversary Bonuses.
• Employee of the Month Bonuses.
• 401K eligible after 6 months of service with employer matching at 50% of employee contribution.
• 10 Paid Vacation and 5 PTO Days.
• 10 Paid Holidays.
• Paid Time-Off for Birthday.
• Paid Time-Off for Bereavement.
• 401K plus company match (after 6 months of service with 500 hours worked).
• Pre-Tax Flexible Spending Accounts.
• Employee Assistance Program.
• Financial Wellness Program.
• Group Life Insurance.

The Pacific Club is Oahu’s premier private city club for business, quality time with family, and social events. Conveniently located in the heart of Honolulu, the open-air club offers its members and their guests a beautiful oasis highlighted by exceptional dining, meetings, events and athletics facilities. Highly regarded for its outstanding service, The Pacific Club has set the standard for private clubs with its exquisite dining experience, extensive and highly allocated wine selection, distinguished art collection, and its warm and attentive staff. Versatile meeting rooms, outdoor events space, paddle tennis and pickle ball courts, temperature-controlled swimming pool, and a well-equipped athletic facility give the club its personality as the ideal place for business and pleasure.

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